Ph.D & M.Phil RULES

Regulations relating to Admission, Registration and Examination for MS./M. Phil., and Ph.D. Degrees

The following are the regulations relating to Admission, Registration and Examination for MS/M.Phil., and Ph.D. Degrees in the Faculties of: –

  1. Faculty of Arts and Social Science
  2. Faculty of Economics, Commerce & Management Science
  3. Faculty of Life Sciences
  4. Faculty of Religion & Languages
  5. Faculty of Science

The Flow chart attached as Annexure-I and I-a,  summarizes the criteria for awarding an MS/M. Phil and Ph.D. Degrees.

  1. AIMS OF THE MS/M.Phil and Ph.D. PROGRAMMES
  2. PROGRAMME OF STUDIES
  • EXAMINATION: Course Work:
  1. GRADING SYSTEM
  2. RE-SIT EXAMINATION
  3. WITHDRAWALS / ADDITIONS OF COURSES
  • COMPREHENSIVE EXAMINATION
  • RESEARCH PROPOSAL/ SYNOPSIS:
  1. THESIS EXAMINATION:
  2. GUIDELINES FOR PREPARATION OF SYNOPSIS
  3. GUIDELINES FOR THESIS FORMAT

 

  1. AIMS OF THE MS/M.Phil and Ph.D. PROGRAMMES

Following are the major objectives: –

  1. To prepare Scientific/Educational manpower with depth of knowledge and research competence of international level to fill positions in Research Organizations, Industry, Management, Universities, Health Care and Educational Institutions.

 

  1. To establish centers of research of high quality (both fundamental and applied) in the University.

 

  1. To improve the qualification, skills, and expertise of teachers/officers and thus provide competent teachers/officers at all levels of Education in Universities, Colleges and Schools.

 

  1. PROGRAMME OF STUDIES

i           M.S/M.Phil course will be for four semesters. In first two semesters, 24 credit hours course work and in 3rd and 4th semesters 6 credit hours research work / internship / project (as the case may be) will be carried out

ii          For MS/ M.Phil leading to Ph.D. student shall be required to acquire CGPA ≥ 3.0 and to pass a Subject GRE after completing course work of 24+6 credit hours. On qualifying the subject GRE the admission will be transferred to Ph.D. After 2009 students has to earn M.S/M.Phil degree before transferring to Ph.D, for which he/she has to complete requisite for that i.e. research work / internship of 6 credit hours in second year before starting the course work of Ph.D. The research work submitted for M.Phil will not be part of Ph.D. thesis.

iii         Maximum permissible period for the completion of Ph.D. will be 5 years. The period shall be counted from the date of admission to the Ph.D. programme or conversion of MS/ M.Phil to Ph.D. programme (commencement of semester for 18 credit hours course work).

iv         The minimum period of completion of Ph.D. programme shall be 3 years (one year 18 credit hours course work for Ph.D., comprehensive examination, synopsis; two years research ). After 5 years, the scholar shall cease to be the student of the University and shall not generally be eligible for readmission.

v          The PhD candidate has to take course work of 18 credit hours.

vi         Candidates from Scientific Research Organizations, after successful completion of course work, may carry out their experimental work in laboratories of their parent departments on the recommendations of the supervisor, approved by the DPC/ Faculty Council, at the time of approval of the synopsis.

vii        A Ph.D. student shall be required to pass a comprehensive examination (written) within one month after completing course work, and before undertaking the synopsis/research work.

viii       A Ph.D. student shall be required to submit synopsis within six month of completing course work and before commencing the research work.

ix         A Ph.D. student will give a seminar relevant to his/her field of research at his/her convenience within a year of submission of synopsis to the department for the approval of various statutory bodies such as DPCC/Advanced Studies & Research Board.

It shall be mandatory for supervisor/s to submit detailed biannual progress report by 30th June and 31st December of each year to the DPCC office.

  • EXAMINATION: Course Work:

Course contents, if revised, shall be approved by the DPC of each department and by the other relevant bodies. The teacher concerned will be responsible for determining the details of the course

  1. There will be two – three semesters in each year, winter, spring and summer (optional), of 16 weeks each (winter and spring) with a minimum of 14 weeks for the course work, summer semester will be of 8-10 weeks. The DPCC shall regulate the commencement of the semesters. The first semester shall normally start on second Monday of September each year and terminate by first week of January. The second semester shall start on the 4th Monday of the January and its examinations shall be held in 3rd week of May. Summer semester shall commence in third week of June and end by fourth week of August. For M.S / M.Phil two semesters of course work and one-two semesters of research / internship (6 credit hours) will be mandatory which normally has to be completed within one and half – two years. For MS / MPhil leading to Ph.D (students admitted after 16 years of education in Ph.D) 30 credit hours of course work or 24+6 credit hours of course + research / internship/ project within 2-3 semester has to be completed.
  2. For Ph.D., from the second Monday of September, the students who have maintained CGPA ≥ 3.0 in M.S / M.Phil and has qualified subject GRE shall undertake additional course work/ Research techniques training (in case of Experimental Sciences) equivalent to 18 credit hours. In case of commencement of research/ internship/ project in Summer semester Ph.D. course work shall start in Spring semester.
  • There shall be a Comprehensive Examination within one month after completing the Ph.D. course work
  1. The student will write and submit synopsis for Ph.D. research work within six months of completing the Ph.D. course work.
  2. There shall be two examinations for each course during each semester. These examinations shall be termed as mid semester (mid-term) and the final term. The mid semester examination shall be held during 8th week of each semester.  The final examination is to be held at the end of the semester. (Marks: Mid term 25%, home assignments 25%, Final examination 50%). In addition to these examinations, the teacher shall give home Assignments, term papers, quizzes etc. The result of a course will be submitted after one week of examination and result will be notified after two week of completion of examination. The DPC shall be responsible for supervising the teaching, examination and their related matters.  The DPC may also review the evaluation of any student/class if it deems appropriate within one week of submission of result. The result of semesters as well as comprehensive examinations shall be communicated to DPCC within two weeks of announcement of result

2 Years MS / M. Phil

C            A regular student will normally be required to take workload (for course work) of eight to fifteen credit hours in each semester.

 

D             At the end of the first semester a student must obtain a minimum Grade Point average (GPA) of 2.50 to be promoted to the second semester. In order to qualify a course GP 2.30 required.

 

E              In case a student is able to obtain GPA of 2.30 or more but less than 2.50 he / she will be promoted to the second Semester on probation. The candidate, who fails to secure 2.30 GPA in the first Semester shall stand automatically dropped from the rolls.

 

F              At the end of the second semester, a student must obtain a minimum Cumulative Grade Point Average (CGPA) of 2.50 and must also pass at least 50% of the courses offered by him / her in order to be promoted to the third semester. If any of the preceding two conditions is not complied with by a student then he / she shall be removed from the rolls of the Department / Centre / Institute / College.

 

G             In the 3rd or 3rd and 4th semesters a student will carry out research work / internship under the supervision of his / her supervisor and submit research thesis / report / project by the end of 3rd or 4th semester.

 

H             In the third semester a student will also be required to repeat those courses of the first semester in which he/she had failed and maintains CGPA of 2.50 failing which his / her name will be removed from the Department / Centre / Institute / College.

 

I              In the fourth semester, a student will be required to repeat those courses of the second semester in which he / she had failed and maintains CGPA of 2.50 failing which his / her name will be removed from the Department / Centre / Institute / College.

 

J              A student, who completes all the courses and has not been required to repeat any course(s), obtains CGPA of less than 2.50 but not less than 2.30 at the end of the 4th semester, may be allowed to repeat up to two courses (varying 2-6 credits) in which he / she had obtained the lowest grades, in order to improve the CGPA so as to obtain the minimum of 2.50 failing which he / she shall not be awarded degree and removed form the rolls of the Department / Centre / Institute / College.

K          A student who had earned ‘F’ grade in a course in 1st semester may be allowed to take one additional course during the 2nd/3rd semester with the permission of the DPC of the Department / Centre / Institute / College.

 

L          A student who had earned ‘F’ grade in a course in 2nd semester may be allowed to take one additional course during the 3rd/4th semester with the permission of the DPC of the Department / Centre / Institute / College.

 

M        The teacher shall send a copy of the activity record of the courses on prescribed Proforma to the DPC, Chairman / Director / Principal at the end of each semester.

 

N             After two semesters (24 credit hours) of course work, research work/ internship of six credit hours will be carried out in third or third and fourth semesters. Title of the thesis/ report/ project will be recommended by DPC / Board of Studies routed through DPCC for the approval of the Vice-Chancellor. Thesis/ report shall be submitted within six weeks of the termination of third or fourth semester (as the case may be). In case of genuine reason on the recommendation of the supervisor, DPC, DPCC Vice Chancellor can give extension up to six months for the submission of thesis/ report/ project. Evaluation of thesis will be by External Examiner. Board of Examiners for the examination of thesis shall be appointed by the Vice Chancellor out of the panel recommended by DPC concerned routed through DPCC. Evaluation normally be completed within six weeks of submission of the theses.

O             Only those students who scored CGPA ≥ 2.5 will be awarded MS/ M.Phil. Degree

Ph.D

A           Candidate has to complete 18 credit hours course work, qualify comprehensive examination and carry out research for 2-4 years.

C             A regular student will normally be required to take workload of eight to fifteen credit hours in each semester. Eighteen credit hours course work must be completed within two semesters

D             At the end of the first semester a student must obtain a minimum Grade Point Average (GPA) of 3.00 to be promoted to the second semester. In order to qualify a course GP 2.70 required.

E              In case a student is able to obtain GPA of 2.80 or more but less than 3.00 he / she will be promoted to the second Semester on probation. The candidate, who fails to secure 2.80 GPA in the first Semester, shall stand automatically dropped from the rolls.

F              At the end of the second semester, a student must obtain a minimum Cumulative Grade Point Average (CGPA) of 3.00 and must also pass all the courses offered by him / her in order to be promoted to the third semester for research. If any of the preceding two conditions is not complied with by a student then he / she shall be removed from the rolls of the Department / Centre / Institute / College.

G             A student, who completes all the courses and has not been required to repeat any course(s), obtains CGPA of less than 3.00 but not less than 2.80 at the end of the 2nd  semester, may be allowed to repeat one course (varying 2-4 credits) in which he / she had obtained the lowest grades in the next semester, in order to improve the CGPA so as to obtain the minimum of 3.00 failing which he / she shall not be awarded degree (or allowed to continue research work) and removed form the rolls of the Department / Centre / Institute / College.

H             A student who had earned ‘F’ grade in a course in first semester may be allowed to take one additional special course in second semester.

 

No student will take any course unless he has cleared the pre-requisite for it as determined by the respective Department / Centre / Institute / College.

 

  1. A course may range from one credit hour to four credit hours.

 

  1. The minimum number of contact hours for course work will be 14 per

Semester for one credit hour course.

 

  1. One credit hour stands for at least one hour class contact per week per semester. For practical / laboratory work, 3 hours shall be considered equivalent to one credit hour.
  • Only those students, who have attended not less than 75% of lectures and practicals separately in each course, shall be eligible for admission to such examination.
  • A teacher shall report the names of the students who are absent from the lectures/practicals continuously for 14 days (consecutive two weeks) to the Chairman/ Director/ Principal of the Department/ Institute/ College concerned who will forward the names of the student/s to the Dean/DPCC to enable him/her to strike off the names of such student/s. The Dean/DPCC may for valid reasons readmit such a student/s on the recommendation of DPC.
  • The scripts of each examination shall be shown to the students concerned by the teacher and taken back immediately. The Department concerned shall keep such record for one year.
  1. The teacher shall send the final award list to the Chairman /Director /Principal of the Department /Institute/ Centre/College who will forward it to the DPCC, Controller of Examinations and a copy to the respective Dean.
  1. GRADING SYSTEM

Equivalence in numerical grades, letter grades and grade points will be as follows:

Percent                Letter                                    Grade

                                Marks                                   Grade                                   Points

85-100                                   A+                                          4.00

80-84                                     A                                             3.70

75-79                                     B+                                           3.30

70-74                                     B                                             3.00

65-69                                     B-                                            2.70

61-64                                     C+                                           2.30

58-60                                     C                                             2.00

55-57                                     C-                                            1.70

50-54                                     D                                             1.00

Below 50                              F                                              0.00

Withdrawl                           W

Incomplete                         I

 

i               Maximum possible Grade Point Average is 4.00.

ii              Minimum Cumulative Grade Point Average for obtaining 2 year MS/M.Phil (course work and comprehensive) is 2.50. In order to qualify in the examination of semester a student must obtain at least GPA 2.50 and in individual subject not less than 2.30 in mid term / final examination / session work separately in written, as well as in practical..

iii              If GPA/ CGPA of a student remains <2.50 (but >2.30) the student shall be given one chance (only once) to repeat two subjects (2-6 Credit Hours) in order to improve CGPA in MS/M.Phil. If GPA /CGPA of a student remain <2.50 he/ she shall be dropped from studies.

iv               In MS/ M.Phil. leading to Ph.D. only those students who maintained CGPA ≥ 0 in MS /M.Phil. course work (30/ 24+6 credit hours) shall be able to opt for Ph.D. and after qualifying Subject GRE status of such students shall be changed to Ph.D. MS /M.Phil Degree shall also be conferred on these students

v                 Minimum Cumulative Grade Point Average for PhD (course work and comprehensive) is 3.00. (For detail see E and F of Ph.D).

vi                 A fraction of mark in a course is to be counted as ‘1’ mark e.g. 64.1 or 64.9 is to be shown as 65.

vii                Letter Grade and Grade Point for a course will be calculated as given above.

viii.          In order to calculate the GPA, multiply Grade Point with the Credit Hours in each Course to obtain total grade points, add up to cumulative Grade Points and divide by the total number of Credit Hours to get the GPA for a Semester.

 

Σ ( GP x Credit Hours) courses of a semester

GPA  =   ——————————————————-

Total Credit Hours of a semester

 

ix.         For calculating CGPA, sum total of GPs in a semester earned in different courses multiplied by respective credit hour of a course and divided by total numbers of credit hours.

 

Σ ( GP x Credit Hours) of all courses in a Programme

CGPA  =       —————————————————————-

Total Credit Hours of all courses in that Programme

 

  1. RE-SIT EXAMINATION

The students who cannot appear in examination because of genuine excuse / reason shall be allowed to appear in re-sit examination within one week after the examination subject to the payment of special examination fee of Rupees 1000/- for each course. If the number of courses is more than 2 then a lump sum of Rs. 2500/- shall paid as special examination fee to the department.

 

  1. WITHDRAWALS / ADDITIONS OF COURSES

The enrolled students may withdraw / add other courses to their programme within two weeks after commencement of the semester with the permission of the supervisor/ head of the Department / Centre / Institute / College if such withdrawals / additions do not affect requirements of minimum / maximum course workload conditions.

  • COMPREHENSIVE EXAMINATION:
  1. Students admitted to Ph.D., course shall take comprehensive examination after completion of 18 credit hours. The concerned Department/Institute/ Centre/College shall hold the said examination. The Comprehensive Examination shall be held within one month after the completion of the course work.
  2. The comprehensive examination will cover all course work and will consist of one composite paper (50 – 70% objective; 30 – 50% subjective). The examination will test the student’s ability to integrate and assimilate the knowledge obtained from the courses, seminars and independent studies.
  • Examiners (3-5 including Internals) for the comprehensive examination shall be appointed by the Dean out of a panel of names recommended by the Doctoral Programme Committee. At least 2 examiners will be from out side the University.
  1. To pass the comprehensive examination, a student must get GP/GPA not less than 3.0 .
  2. If the student does not pass the comprehensive examination or doesn’t get at least GPA 3.0, in the first attempt but ≥2.80 he may be given one more chance on the recommendation of his Supervisor and departmental Doctoral Programme Committee. Similarly, a student who remains absent during the comprehensive examination will only be given a second chance to sit in the examination subject to a condition that his/her circumstances of not being able to attend the examination are well justified and accepted by the concerned DPC. On the recommendations of the concerned DPC, the Dean/DPCC may allow such a student to reappear. The second Comprehensive Examination shall be held within one month of the first examination.
  3. For Ph.D. from the second Monday of the September (or earlier in Summer semester), the students who have maintained CGPA 0 in M.S/M.Phil 30 credit hours (or 24+6 credit hours) and qualified Subject GRE shall undertake course work/ Research techniques training (for experimental sciences) equivalent to 18 credit hours.
  • RESEARCH PROPOSAL/ SYNOPSIS:

i           After securing a minimum of CGPA 3.0 in the course work/ comprehensive examination of 18 credit hours, a student shall prepare a synopsis for PhD research work within the next 6 months. The synopsis should normally be submitted in same academic year in which a student passes the course work/ comprehensive examination for Ph.D. Guidelines for synopsis write-up are given in Annex-II. The synopsis has to be recommended by the DPC for approval from Advanced Studies and Research Board. DPC will co-opt 2-3 experts in the relevant field (on the recommendations of the Dean) for the evaluation of synopsis.

ii              Students will submit copies of their synopses to the Departmental Doctoral Programme Committee (DPC) and one copy to The Women University, Multan Doctoral Programme Co-ordination Committee (DPCC) for approval.

 

iii               The Departmental Doctoral Programme Committee (DPC), after evaluation, shall forward the synopsis within a period of three months to the DPCC for approval of the Advanced Studies and Research Board (ASRB).

 

vi               In case the DPC fails to forward the synopsis within three months, the DPCC will directly forward the synopsis to the Advanced Studies and Research Board for approval.

 

v                Panel of Examiners for Ph.D. thesis evaluation shall also be routed through DPC/DPCC to ASRB for approval .

 

vi               The Departmental Doctoral Programme Committee (DPC), after evaluation, shall forward the panel of Examiners within a period of one month to the DPCC for approval of the Advanced Studies and Research Board (ASRB).

 

vi               Supervisor will submit a copy of the Panel of Examiners for Ph.D. thesis evaluation to The Women   University, Multan Doctoral Programme Co-ordination Committee (DPCC).

 

vii                In case the DPC fails to forward the  Panel of Examiners within one month, the DPCC will directly forward the Panel of Examiners to the Advanced Studies and Research Board for approval.

  1. THESIS EXAMINATION:

M Phil Research / Thesis

The research thesis shall be submitted within the specified period of registration or up to a maximum of six weeks after the final examination at the end of 4th Semester. The Vice-Chancellor on the recommendations of the respective DPC, to avoid any hardship in genuine cases, shall have the power to extend the date of submission of thesis for a total period not exceeding six months.

i           A Board of Examiners for the evaluation of thesis shall be appointed by the Vice-Chancellor out of the panel recommended by the DPC / Board of Studies concerned.

ii          The Board of Examiners shall comprise:

a       Chairman/ Director/ Principal of the Department/ Institute/ Centre/    College (Ex-Officio)

b       External Examiner (One)

c       Research Supervisor/s (Internal/s)

 

iii         The candidate shall have to appear before the Board of Examiners for the assessment of his/ her thesis and comprehensive examination. The Board of Examiners shall either accept or defer for re-submission or reject the thesis.

iv         No degree shall be awarded unless the Board of Examiners recommend the award.

v           If the Board of Examiners find that the thesis is wholly inadequate, the thesis shall be rejected.

vi         If the thesis, though inadequate, is of sufficient merit, in the opinion of at least two examiners including the external examiner, the Board of Examiners may recommend to re-submit it in a revised form within a period of six months.

vii.     The Chairman/Director/Principal shall forward to DPCC and the Controller of Examinations the names and particulars of successful candidates for award of the Degree of M.Phil.

viii       On receipt of the names of successful candidates from the Chairman/ Director/ Principal/ School,  the Controller of Examinations shall issue a result notification.

 

Ph D Thesis

The thesis (guidelines for the thesis format given in Annex-III) submitted by the candidate for Ph.D. degree must comply with the following conditions: –

  1. It must form a distinct contribution to knowledge and afford evidence of originality, shown either by the discovery of new facts or by the exercise of independent critical judgment.
  2. It must not include research work for which degree has been conferred on anybody in this or any other University.
  • For candidates in Faculties of Behavioral and Social Sciences, Arts and Humanities (except Department of French or other modern languages where thesis be written in French language or respective language), Economics and Management Sciences, Commerce, Law, Engineering and Technology, Life Sciences, Sciences, Pharmacy, Medicine and Dentistry and Education the thesis must be written in English and the presentation must be satisfactory for publication. In Faculties of Islamic Studies & Oriental Learning, each Department shall decide about the Language (English/Urdu/any other) in which the dissertation is to be written. However in case of Urdu / any other language, an abstract in English shall be included.
  1. A 1-3 (to be decided by the faculty) publication in HEC approved journals (see HEC website) is requisite for thesis submission.
  2. Any part of the thesis that has been published before submission of the thesis must be appended at the end of the thesis
  3. The candidate shall submit through his supervisor four copies (5 copies in case of co-supervisor) of his thesis typed or printed, along with 4/5 copies of a short abstract of about 1000 words and a CD of the thesis after qualifying Ph.D.
  • The candidate shall pay the prescribed fee for the examination at the time of submission of thesis.
  • The candidate shall at the time of thesis submission supply the documents as per university requirements.
  1. b) APPOINTMENT OF EXAMINERS:
  2. The DPC (with co-opted members) will recommend to the Advanced Studies and Research Board to approve a panel of External Examiners (foreign from technically advanced countries – for thesis evaluation and local – for viva voce exam) for evaluation of thesis before submission or at the time of submission of thesis.
  3. The Vice-Chancellor shall appoint two External Examiners.
  • The Controller of Examinations shall get thesis evaluated within six months after the date of submission/resubmission of thesis to his office. Any delay beyond six months be brought to the notice of the Vice-Chancellor immediately.
  1. No degree shall be awarded unless all Examiners recommend the award of the degree. While recommending the award of degree, the examiners shall also report whether or not the thesis is fit for publication both from the point of view of content and language.
  2. If both External Examiners find that the thesis is wholly inadequate the candidate will be asked for additional research work of maximum of one year.
  3. If one of the External Examiners approves the thesis and the other rejects, it shall be sent to a fresh (3rd) examiner, for evaluation. If this new (3rd) examiner disapproves the thesis, the candidate shall be declared to have failed. In case of approval of the thesis by the 3rd examiner, the case shall be processed further for the thesis defense.
  • If any of the examiners adjudges the thesis inadequate and suggests major modification/ revision of the thesis, the candidate will be required to re-submit a Revised Version of the thesis within one year. He will be required to pay fresh fee for the examination.
  • The same examiner who suggests modification of the thesis, but not recommended the award of Degree, shall evaluate the Revised Version of the thesis.
  1. If Examiner suggests modification/ corrections and also recommends the award of Ph.D degree, the candidate will make changes within three months. The corrections/ modifications/ changes in the revised version will be verified by the supervisor and Dean of the Faculty.
  2. If any of the examiners finds the thesis adequate but suggests minor modifications/ revision, this may be incorporated and certified by the thesis supervisor (Internal Examiner) and Dean of the relevant faculty.
  3. If the thesis is adjudged as adequate by all the Examiners and accepted by the Advanced Studies and Research Board, the scholar shall be required to undergo a Viva-Voce Examination to be conducted by one External Examiner (local) and Supervisor/s.
  • One examiner for viva-voce examination should be appointed from within Pakistan from the approved panel.
  • The Viva Voce Examination shall be open to the public (public defense) but only the Examiners appointed for this purpose will do the evaluation.
  • If the scholar fails to satisfy the examiners in the viva-voce examination, they may require the scholar to defend the thesis for the second (and the final) time within a period of six months.
  1. If the scholar passes the Viva Voce Examination, the Syndicate on the recommendation of the Advanced Studies and Research Board will approve the reports of the examiners for the thesis and oral examination and award of the degree of DOCTOR OF PHILOSOPHY in the relevant subject to the candidate.

ANNEX-II

GUIDELINES FOR PREPARATION OF SYNOPSIS

The applicants should organize thesis synopsis to address the following points:

a. Title :

 

The title should be brief but informative.
b. Table of Contents

 

c. Introduction : Should clearly manifest why the present work is undertaken. The introduction may include literature review as per requirement of the subject.

 

d. Literature review : Place the project in academic context by referring to the major work by others on the topic.

 

e. Objectives : Define clearly the aims of the research proposal.

 

f. Significance : The significance of the proposal for the field and the country.

 

g. Plan : Give year wise tentative plan of the work.

 

h. Methodology : Explain the approach and methods to be followed. Details pertaining to design of experiments and the data analysis should also be given.

 

i. Bibliography/ Literature cited/ References : Up to date references. Preferably APA style should be followed

 

ANNEX-III

GUIDELINES FOR THESIS FORMAT

Ph. D. Thesis

All theses presented in typescript for the degree of Ph.D should comply with the following specifications unless permission to do otherwise is obtained from the relevant authority/ body

  • Size of paper

A4. size be used, no restriction is placed on drawings and maps

  • Paper specification

Six copies on good quality paper (minimum 80 g) be submitted.

  • Method of Production

The text must be typewritten in acceptable typeface and the original typescript (or copy of equal quality) must normally be submitted as the first copy. The second and subsequent copies may be produced by means of other acceptable copying methods.

  • Layout of Script

Typescript should appear on one side only, lines at least one-and-a-half spaced. Footnotes, quotations, references and photographic captions may be single-spaced. Where appropriate, these should contain lists giving the locations of figures and illustrations.

  • Font Size

Title Page                                  18 – 22

Headings / subheadings     14 – 20

Text                                    10 – 12

Footnotes                             8 – 10

Footnotes be given on the same page where reference is quoted

  • Type Style

Time New Roman / Arial / Courier New

  • Margins.

At least 1 ¼ – 1 ½ inches (3.17-3.81 cm) on the left-hand side, 3 /4 -1 inch (2-2.54 cm) at the top and bottom of the page, and about ½ -0.75 inches (1.27- 1.90 cm) at the outer edge. The best position for the page number is at top-right ½ inch (1.27 cm) below the edge. Page containing figures and illustration should also be suitably paginated.

                Following is the preferable layout of the thesis

  • Title Page
  • Abstract / Summary
  • Acknowledgements
  • Abbreviations not described in the text
  • Contents
  • List of Tables (where applicable)
  • List of Figures (where applicable)
  • Introduction (including literature review) or

∙   Introduction

∙   Review of Literature

As separate chapters as per requisite of the subject

  • Materials and Methods
  • Results

May comprise of one chapter or a number of chapters depending upon the Subject matter / requirements

  • Discussion (including Conclusion/s, Recommendation/s where applicable)
  • Reference / Bibliography / Literature Cited
  • Appendices (where applicable)
  • Any other information specific to the respective discipline
  • Title Page.

All theses must contain a title page giving the title of the thesis, the author’s name, the name of the degree for which it is presented, the department in which the author has worked or the Faculty of which the work is being presented, and the month and year of submission.

  • Length of Thesis.

Whilst the regulations do not contain a clause relating to the maximum length of theses, it is expected that work presented for the degree of Ph.D should normally between 40,000 – 120,000 words of text. Candidates wishing to greatly exceed theses sizes should discuss the matter with their supervisors/DPC.

  • Published work

Published work from the theses be included as appendix (Reprints/ proof / preprint.)

  • Binding

All final theses and published work presented for higher degrees must be bound in a permanent form or in a temporary (hard binding will be provided after defense of the thesis) form approved by the Advanced Studies and Research Board; where printed pamphlets or off-prints are submitted in support of a thesis, they must be bound in with the thesis, or bound in such a manner as Binderies may advise. Front cover should give title of the thesis, name of the candidate and the name of the Institute/ Department/ Centre/ College through which submitted, in the same order from top to bottom. The lettering may be in boldface and properly spaced. Their sizes should be: title 24 pt. name of the department/ institute/ centre/ college 18 pt. The colour of binding for different degrees in the Science subjects and in Social Sciences is as follows:

Science Subjects                               Social Sciences/

                                                                                                                                                Humanities/

                                                                                                                                                Oriental Learnings

 Ph.D                                                      Dark Maroon/                                    Light Maroon/

Dark Gray                                          Light Gray

M.Phil                                                  Dark Green/                                        Light Green/

Black                                                                     Black

Spine of the thesis should show “Ph.D thesis” on top across the width of spine, name of the candidate in the middle along the length of spine, and the year of submission across the width at the bottom. Lettering on spine should be in 18 pt. and may be in boldface.

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